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Services · Ongoing bookkeeping

Outsource your bookkeeping to GKM

You upload receipts; we post them and reconcile every month in DATEV or Lexware Office. You also get a report and a clear list of what’s still missing. We price your bookkeeping individually, on request.

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Scope of services

What’s included in ongoing bookkeeping

  • Coding and posting receipts and bank transactions
  • Reconciling bank, cash, credit card, and payment service accounts
  • Tracking Open items are invoices to customers or from suppliers that have not yet been paid in full. for customers and suppliers
  • Recording purchases of fixed assets
  • Monthly reports: The BWA is the German monthly management report: it summarizes revenue, costs, and the provisional result from the books., The trial balance shows every account in the books with the total of its postings and its current balance., and open items
  • List of missing receipts in the client portal
  • Handover for In the advance VAT return, Umsatzsteuer-Voranmeldung, a business reports VAT minus input VAT to the tax office monthly or quarterly. and The annual financial statements close a fiscal year with a balance sheet and a profit and loss account; smaller businesses determine their profit with a cash-basis income statement instead. to your tax advisor or a tax advisor we work with

Who it’s for

For companies, sole proprietors, and freelancers

We work for GmbHs, UGs, sole proprietorships, freelancers, and partnerships. We post entries using the SKR03 or SKR04 chart of accounts, for VAT on an accrual or cash basis, monthly or quarterly.

Is a The chart of accounts is the list of all accounts a business posts to, usually based on SKR03 or SKR04. missing or no longer suitable? We’ll create a new one tailored to your industry.

Industries we serve

Process

Here’s how a typical month works

  1. Upload receipts

    You take photos of receipts with your phone, upload them to the client portal, or forward them to your receipt inbox. Ideally, do this by the 5th of the following month.

  2. Bank transactions are added

    You upload your bank transactions as a bank statement in the portal.

  3. We post and reconcile

    We post in good time so that the advance VAT return can be filed by the deadline.

  4. You answer any open questions

    We collect our questions in the portal instead of emailing you about each receipt.

  5. Your report is ready

    The report is in the client portal, and the data for the advance VAT return is with your tax advisor.

Software

Which program we use for bookkeeping

Preferably in DATEV, because that’s the easiest and most practical option for most tax advisors. There are three possible methods.

01

DATEV via our partner tax advisor

We post entries in DATEV through our partner tax advisor’s access. Your bookkeeping data is then also held by them, and they can view it even if they don’t take on any work for you themselves. As a tax advisor, they are bound by professional secrecy, and they are named in our data processing agreement with you.

02

DATEV with your tax advisor

Do you already have a tax advisor? Then we’ll work with them, have them grant us access, and post entries directly in their DATEV records.

03

Lexware Office

We post entries in Lexware Office. Your tax advisor receives the figures for advance VAT returns and annual financial statements.

What DATEV is and what options are available

Price

What determines the price

  • Number of postings per month
  • Number of bank accounts, cash registers, and payment services
  • Digital or paper receipts
  • Open items, dunning, and foreign currencies
  • Frequency: monthly or quarterly

Price

On requestcustom pricing

You’ll receive your quote after a short questionnaire. All prices are net, plus VAT.

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Questions

Frequently asked questions about bookkeeping

What software do you use?

We prefer DATEV, but can use Lexware Office on request. In DATEV, we post entries through our partner tax advisor or directly in your own tax advisor’s DATEV records. We’ll check in the initial consultation whether your invoicing and point-of-sale program fits. More in DATEV and alternatives.

Do you need the original receipts?

No. Digital receipts are sufficient for bookkeeping. We’ll discuss how to store paper receipts during the setup process.

Who files the advance VAT return?

Your tax advisor does. If you work with our partner tax advisor, they prepare the advance VAT return directly from the books we keep. We provide your own tax advisor with the figures in good time. More in Working with tax advisors.

Can I outsource just part of the work?

Yes. We also handle individual tasks such as open items or bank reconciliation, or cover your bookkeeping during vacation or illness. We set out the price in your quote, depending on the scope.

What happens if my business grows?

We review the price once a year and announce any change in advance. That way it still fits as your business grows.

Read more

Related

Payroll

Payslips, contribution statements, and the wage tax return for your employees.

Learn more

Digitization

Receipts via app, filing in accordance with GoBD, training for your team.

Learn more

Guide: How much does bookkeeping cost for small businesses?

The guide explains what bookkeeping costs, how tax advisors’ fees are set, and what determines the price.

Learn more

Contact

Let’s talk about your bookkeeping.

During our initial consultation, we’ll determine what your business needs. Afterward, you’ll receive a binding quote via email.

Request a quoteSchedule a callback
Phone
+49 40 2989 6395
Monday to Friday, 9 am to 8 pm
Email
info@gkm-buchhaltung.de
Reply within one business day
Office
Gerhofstraße 1–3
20354 Hamburg