A daycare center usually receives most of its revenue not from parents, but from the state, municipality, or youth welfare office, via vouchers, per-place fees, or operating cost subsidies, depending on the federal state. Statements and adjustments often arrive with a delay, and children come and go throughout the year. We assign each payment to the correct month and statement and show you which amounts are still outstanding.
Grants are earmarked for specific purposes. Anyone who receives funding for staff, equipment, or renovations must later provide proof of how the money was spent. We record grant-funded expenses separately from the start, in cost centers for each grant or project. This way, the proof of expenditure comes straight from the bookkeeping rather than from a search for receipts after the fact.
Parent fees, meal fees, and fees for additional programs are usually collected via direct debit from many families. Reduced fees, sibling discounts, and returned direct debits make reconciliation time-consuming. We reconcile the fees for each family with the bank and show each month where there are outstanding balances.
Many daycare centers are run by nonprofit associations or nonprofit GmbHs. The bookkeeping must then separate the areas that tax law provides for nonprofit entities and track donations and membership dues separately. The tax advisor determines how your activities are classified and whether your services are VAT-exempt; we set up the accounts according to their instructions.
Childcare providers are usually self-employed. From the youth welfare office, they receive an ongoing payment for material costs and their childcare work, as well as reimbursements for contributions to accident insurance, pension insurance, and health and long-term care insurance; in addition, parents pay co-payments and meal fees. We separate these payments and track the expenses so that the tax advisor can choose between actual expenses and the flat-rate allowance when filing the tax return.
